Free HR Template
Disciplinary Hearing Letter Templates for Employers
When it comes to managing disciplinary procedures, clarity and empathy are key. Here are comprehensive templates to help you effectively communicate during these sensitive situations.
Notice of Disciplinary Hearing: Possible Warning
Template for Disciplinary Hearing (Possible Warning)
Date: [Today’s Date]
Dear [Employee’s Name],
We are writing to inform you that you are required to attend a disciplinary hearing on [Date] at [Time], which will be held at [Location]. The purpose of this hearing is to discuss concerns regarding [give details of the issue].
Enclosed Evidence:
[List of Enclosed Evidence]
Possible Outcomes: This hearing may result in disciplinary action, including a [first/final written warning].
You have the right to be accompanied by a colleague or a trade union representative. Please inform us of your companion’s name [number of days] before the hearing.
Yours sincerely,
[Manager’s Name]
[Manager’s Signature]
Notice of Disciplinary Hearing: Possible Dismissal
Template for Disciplinary Hearing (Possible Dismissal)
Date: [Date]
Dear [Employee’s Name],
[Organisation Name] is considering the possibility of dismissal or taking disciplinary action against you due to [state the circumstances].
You are invited to attend a disciplinary hearing on [Date] at [Time], to be held at [Location].
Enclosed Evidence:
[List of Enclosed Evidence]
You may be accompanied by a colleague or a trade union representative. Please confirm the name of your companion [number of days] before the hearing.
Yours sincerely,
[Manager’s Name]
[Manager’s Signature]
These templates are designed to guide you through the disciplinary hearing process, ensuring you address matters professionally and empathetically.
For more guidance on managing HR procedures or if you’re facing complex HR issues, The People Scientist is here to help. Please contact our helpline or browse our additional resources and support for both employers and employees.
