Free HR Template
Disciplinary Outcome Letter Templates for Employers
Navigating disciplinary procedures can be challenging for employers and HR managers. It’s crucial to communicate the outcome of a disciplinary hearing clearly and empathetically. Here are some templates to help you draft outcome letters effectively.
Disciplinary Outcome: Warning
Template for Notice of Disciplinary Outcome (Warning)
Date: [Insert Date]
Dear [Employee Name],
You attended a disciplinary hearing on [Date of Hearing]. Following this, we have decided to issue a [First / Final] written warning.
This warning will be placed in your personal file but will be disregarded for disciplinary purposes after [Timeframe, e.g., 6 months], provided there is [satisfactory improvement in conduct / performance].
The nature of the issue was [Details of Misconduct or Performance Issue].
Expected improvements are [Details of Expected Improvements]. This improvement should be seen within [Timeframe].
Failure to improve may lead to further disciplinary actions, potentially including [Final Written Warning / Dismissal].
You have the right to appeal this decision by writing to [Name of Person Handling Appeal] within [Time Period, e.g., 5 working days].
Yours sincerely,
[Manager’s Signature]
[Manager’s Name]
Disciplinary Outcome: Dismissal or No Action
Template for Notice of Disciplinary Outcome (Dismissal/No Action)
Date: [Insert Date]
Dear [Employee Name],
Following our meeting on [Date of Meeting], regarding the potential for dismissal or other disciplinary action, we have reached a decision.
[Select Appropriate Option Below]
a) Unfortunately, your conduct/performance remains unsatisfactory. Therefore, we have decided to terminate your employment. Your last day of service will be [Last Working Day].
b) We have decided to take the following disciplinary action: [Details of Disciplinary Action]. The reason for this action is [Reason for Action].
c) We have decided not to take any further action.
You have the right to appeal this decision. Please write to [Name of Appeal Contact] within [Timeframe, e.g., 5 working days].
Yours sincerely,
[Manager’s Signature]
[Manager’s Name]
Remember, these templates are guides and should be adapted to fit the specific context of your organisation. For additional support, The People Scientist offers expert HR consultancy services. Feel free to contact us for guidance on managing disciplinary procedures.
Seeking Additional Help:
For more complex cases, or if you need further advice, organisations like ACAS and Citizens Advice Bureau offer valuable resources and support.
